Private Limited Company Registration

Starting a business in India often begins with choosing the right structure. Among all business types, a Private Limited Company (Pvt. Ltd.) is the most popular choice for entrepreneurs, startups, and growing businesses. It provides limited liability protection to shareholders, a separate legal identity, and greater credibility while offering flexibility for fundraising.

At NEXGENCA , we make Private Limited Company Registration in India simple, affordable, and 100% online. Our team handles all the legal formalities, documentation, and compliance with the Ministry of Corporate Affairs (MCA) so that you can focus on growing your business.

What is a Private Limited Company?

A Private Limited Company is a business entity privately held by individuals or corporate bodies. It is regulated under the Companies Act, 2013 and governed by the MCA. This structure is especially favored because it offers:

• Limited liability protection – Shareholders’ personal assets are safe.
• Separate legal identity – The company can own property, sign contracts, and sue/be sued in its own name.
• Ease of fundraising – Attracts investors, venture capitalists, and banks.
• Business credibility – The “Pvt. Ltd.” tag boosts trust with customers and partners.

Key Features of a Private Limited Company

• Limited Liability: Shareholders are liable only up to the amount they invest.
• Minimum Members & Directors: At least 2 shareholders and 2 directors are required (1 must be an Indian resident).
• Maximum Members: Cannot exceed 200 shareholders.
• Separate Legal Entity: The company exists independently from its owners.
• Perpetual Succession: The company continues to exist despite changes in shareholders or directors.
• Name Requirement: Must end with “Private Limited”.
• Restrictions on Share Transfer: Shares cannot be freely transferred without Board approval.
• No Public Subscription: Cannot invite the public to buy shares.
• Compliance Obligations: Annual filings, financial records, and ROC compliance are mandatory.

Types of Private Limited Companies

1. Company Limited by Shares – Liability of shareholders is limited to the unpaid share capital.
2. Company Limited by Guarantee – Liability is restricted to the amount guaranteed in the MoA, triggered only in case of winding up.
3. Unlimited Company – No limit on members’ liability, but still treated as a separate legal entity.

Advantages of Private Limited Company

Limited liability for owners
Separate legal identity
Continuous existence (independent of directors/shareholders)
Easy fundraising from investors
Tax benefits and exemptions
Higher brand credibility and trust

Requirements for Registering a Private Limited Company

• Directors & Members: Minimum 2 directors & 2 shareholders (one director must be a resident of India).
• Director Identification Number (DIN): Mandatory for all directors.
• Digital Signature Certificate (DSC): Required for filing incorporation documents.
• Registered Office: A permanent address in India (ownership/rental proof required).
• Company Name: Must reflect business activity and comply with MCA guidelines.

Step-by-Step Online Registration Process

Step 1: Digital Signature Certificate (DSC)

All directors/shareholders must obtain a DSC for e-filing. Documents required: PAN, Aadhaar, photo, phone & email ID. (Foreign nationals must submit notarized/apostilled documents).

Step 2: Director Identification Number (DIN)

Apply for DIN through MCA for all directors.

Step 3: Name Reservation (SPICe+ Part A)

File SPICe+ Part A form with two proposed names. MCA approves one unique name.

Step 4: Filing Incorporation Forms (SPICe+ Part B)

Submit details of capital, directors, shareholders, registered office, PAN & TAN applications, etc.

Step 5: Drafting MoA & AoA

Prepare Memorandum of Association (MoA) & Articles of Association (AoA), digitally signed by promoters.

Step 6: Filing AGILE-PRO-S Form

Apply for GST, ESIC, EPFO, professional tax, and bank account (where applicable).

Step 7: Certificate of Incorporation (COI)

Once approved, MCA issues the Certificate of Incorporation with CIN, PAN & TAN.

Documents Required

For Indian Nationals

• PAN & Aadhaar of Directors/Shareholders
• Passport-size photo
• Address proof (Driving License/Passport/Voter ID)
• Registered Office Proof:
  • Rental Agreement & NOC (if rented)
  • Ownership Proof (if owned)
  • Utility bill (not older than 2 months)

For Foreign Nationals

• Passport (mandatory)
• Address proof (Driving License/Bank Statement/Residence Card) – notarized/apostilled

Time Required

7–10 working days (depending on MCA approvals and document submission).

Post-Registration Compliances

• Appointment of Auditor within 30 days
• Conducting first board meeting within 30 days
• Issuance of share certificates to shareholders
• Filing annual returns with ROC
• Maintaining proper accounting records

Certificate of Incorporation (Company Registration Certificate)

This is the legal birth certificate of your company, issued by MCA. It confirms that your business is a separate legal entity with authority to:

• Own property
• Open a bank account
• Enter contracts
• Apply for GST & licenses
• Raise investments

It includes: Company Name, CIN, Date of Incorporation, PAN, TAN, Registered Office Address, and Company Type.